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Legal stuff / Round 01

Your data. Still yours.

This privacy notice explains what information Daniel Lewis Jiu-Jitsu collects, why it is needed and what happens to it. No smoke screens, no mysterious leg locks and no selling your details to random people.

Last updated: 19 July 2026

The short
version

Only what’s needed Information is collected to answer enquiries, provide services and process shop orders.
Handled properly Reasonable steps are taken to protect your information and limit who can access it.
You have rights You can ask about your information, correct it or request its deletion where the law permits.
A quick heads-up

This policy applies when you use daniellewisjj.com, contact Daniel Lewis Jiu-Jitsu, create an account, buy something from the online shop, arrange coaching or subscribe to communications.

01

Who controls your information?

The data controller is Daniel Lewis, trading as Daniel Lewis Jiu-Jitsu. This means Daniel Lewis is responsible for deciding how and why personal information is processed.

Questions about this policy or the use of your information can be sent to:

02

What information may be collected?

The information collected depends on how you interact with the website and services. It may include:

  • Your name, email address, telephone number and postal address.
  • Account information, including your username and encrypted password.
  • Enquiries and messages you send through forms, email or other communication channels.
  • Information about coaching, seminar or training enquiries.
  • Order details, delivery information, purchases, refunds and transaction records.
  • Marketing preferences and newsletter subscription information.
  • Technical information such as IP address, browser, device type, pages visited and referring website.
  • Any information you voluntarily provide when communicating with Daniel Lewis Jiu-Jitsu.
Please avoid sending sensitive medical or health information through a general website contact form unless it is genuinely necessary. If health information is needed for safe participation in training, it will be handled with additional care.
03

How is your information used?

Personal information may be used to:

  • Respond to questions and coaching enquiries.
  • Arrange private lessons, seminars or other requested services.
  • Create and manage website customer accounts.
  • Process, fulfil, deliver and administer online shop orders.
  • Take payment, issue refunds and maintain transaction records.
  • Send service messages about an order, account or enquiry.
  • Send marketing emails when you have chosen to receive them.
  • Maintain the security, reliability and performance of the website.
  • Understand how the website is being used and improve its content.
  • Meet legal, tax, accounting and regulatory obligations.
  • Establish, exercise or defend legal claims where necessary.
04

The lawful reasons for using it

UK data protection law requires a valid lawful basis for using personal information. The bases most likely to apply are:

Lawful basis When it applies
Contract When information is needed to supply something you have ordered or provide a service you requested.
Legitimate interests To answer enquiries, operate and secure the website, improve services and manage the business, where those interests do not override your rights.
Consent For optional marketing communications, non-essential cookies and any other processing for which you have actively given permission.
Legal obligation When information must be retained or disclosed to meet tax, accounting or other legal requirements.

Where processing relies on consent, you may withdraw that consent at any time. Withdrawing consent does not make earlier processing unlawful.

05

Shop orders and payments

When you place an order, information such as your name, contact details, billing address, delivery address, order contents and transaction status may be collected.

This information is used to take and verify payment, fulfil your order, provide delivery updates, deal with returns or refunds and maintain the records required for accounting and tax purposes.

Payments may be handled by an independent payment provider. Payment-card information is submitted securely to that provider and is not normally stored in full by Daniel Lewis Jiu-Jitsu. The provider will process your information under its own privacy terms.

Relevant delivery details may also be shared with postal, courier or fulfilment services where necessary to deliver your purchase.

06

Website data and cookies

The website may use cookies and similar technologies. Cookies are small files saved by your browser that help the website function, remember settings, maintain your shopping basket and understand how the site is used.

Essential cookies

These support functions such as security, customer accounts, checkout and shopping baskets. They are required for parts of the website to operate properly.

Analytics and optional cookies

Analytics or other optional technologies may collect information about visits and interactions. Where legally required, these will only be activated after you have given consent through the website’s cookie controls.

You can change your preferences through the cookie controls or your browser settings. Blocking essential cookies may prevent parts of the shop or account area from working correctly.

07

Who may receive your information?

Information is not sold. It may be shared only where reasonably necessary with trusted service providers, including:

  • Website hosting, maintenance and security providers.
  • WooCommerce and connected ecommerce services.
  • Payment-processing providers.
  • Postal, delivery and fulfilment providers.
  • Email and communication platforms.
  • Analytics and website-performance providers.
  • Accountants, insurers, professional advisers or public authorities where reasonably or legally necessary.

These providers may only receive the information required to perform their particular service. They may act as data processors or, in some circumstances, as separate data controllers.

International transfers

Some service providers may process information outside the United Kingdom. Where this happens, appropriate safeguards will be used where required, such as UK adequacy regulations or approved contractual protections.

08

How long is information kept?

Information is kept only for as long as reasonably necessary for the purpose for which it was collected, including legal, accounting and dispute-resolution requirements.

  • General enquiries are normally retained only while the enquiry is active and for a reasonable follow-up period.
  • Customer account information is normally retained while the account remains active, unless earlier deletion is requested and no legal reason requires continued retention.
  • Order, payment and accounting records may generally be retained for up to six years after the relevant financial period.
  • Marketing information is retained until you unsubscribe, withdraw consent or the information is no longer required.
  • Security logs and technical records are usually retained for a shorter period unless they are needed to investigate an issue.

Information may be kept for longer if required by law or needed in connection with a legal claim.

09

Your information. Your rights.

Depending on the circumstances, UK data protection law may give you the right to:

  • Ask for confirmation of whether your personal information is being processed.
  • Request a copy of the information held about you.
  • Ask for incomplete or inaccurate information to be corrected.
  • Ask for information to be deleted in certain circumstances.
  • Ask for the use of your information to be restricted.
  • Object to processing based on legitimate interests.
  • Object to direct marketing at any time.
  • Request the transfer of certain information in a portable format.
  • Withdraw consent where processing is based on consent.

To exercise a right, email info@daniellewisjj.com . Additional information may be requested to confirm your identity before disclosing or changing personal data.

There is normally no charge for exercising these rights. A reasonable fee may be charged, or a request refused, where it is clearly unfounded or excessive.

10

Questions and complaints

Please contact Daniel Lewis Jiu-Jitsu first if you have a concern about how your information has been handled. Every reasonable effort will be made to investigate and resolve the issue.

You also have the right to complain to the UK Information Commissioner’s Office:

Changes to this notice

This notice may be updated when the website, services or legal requirements change. The latest version will appear on this page with its revised update date.

There is no solely automated decision-making or profiling that produces legal or similarly significant effects through this website.

Still got a question?

If something about your data is unclear, get in touch. Privacy questions are welcome, even if they are considerably less exciting than discussing back escapes.

Ask about my data ↗